SALC Annual General Meeting, 13th November 2024

Somerset Parishes Conference 2024

Date: Wednesday 13th November 2024, 9:30am to 4 pm
Location: The Canalside Conference Centre, Marsh Lane, Bridgwater TA6 6LQ

Join us to celebrate Somerset’s city, town, and parish councils working together to improve the lives of our communities.

We are organising the Somerset Parish Conference 2024 in partnership with Somerset Council to mark the launch of our “Somerset Councils Together Charter”.

The day will celebrate success stories from Somerset’s local community networks and SALC’s community health and wellbeing progamme, and develop our collective vision for the next phase of local solutions for our county.

We are delighted that Jonathan Owen, Chief Executive of the National Association of Local Councils (NALC), will be joining us to open the day. 

The morning will feature workshop sessions on:

  • How Somerset Council can work more closely with parishes to deliver the vision of the charter
  • How city, town, and parish councils are improving the health and wellbeing of our communities
  • How we can all work together to improve council standards across our county

The conference will also feature a marketplace for organisations delivering services for local councils and our partner organisations. 

The final session of the afternoon will feature SALC’s AGM, where we will elect new company directors for the coming years. 

Please note that only 2 representatives per SALC member council may attend the AGM. Although we welcome attendance by clerks, one attendee from each member council must be a councillor in order to vote and meet our quorum.

Do not miss this vital annual event for local councils across Somerset! Book your free place and please complete SALC’s Survey of Somerset 2024

We regret that, owing to venue capacity and that Somerset boasts more than 300 city, town, and parish councils, and parish meetings, tickets will be restricted to two representatives of each local council/ parish meeting.

 

Notice & agenda of the Annual General Meeting of the Somerset Association of Local Councils Ltd


Date:              Wednesday 13th November 2024
Time:             3pm – 4pm
Place:            The Canalside Conference Centre, Bridgwater TA6 6LQ 

 
 
AGENDA
 
  1. Apologies:

To note any apologies received from member councils. 

  1. Minutes of the 2021/22 Annual General Meeting:  

To receive and approve as a factual record the minutes of the 2021/22 AGM held on 2nd December 2023 (links to document).

  1. Appointment of directors:

Members are asked to split into groups based on the geography of the four former district councils – North (Sedgemoor), South (South Somerset), East (Mendip), and West (Somerset West and Taunton).

Once in area groups, each area will seek to elect directors of the company as per the following:

  • North:  elect two directors to serve for 1 year and 3 years respectively.
  • South: elect two directors to serve for 2 years and 3 years respectively.
  • East:   elect one director to serve for 3 years 
  • West:  elect one director to serve for 3 years 

   4. Appointment of reporting accountants

Members are asked to endorse the recommendation of the board of directors that Max Foote Associates Ltd be appointed.

  1. Election of one representative to the Somerset Playing Fields Association:

Members to elect a representative to the SPFA executive committee.

  1. Presentation of the 2022/23 and 2023/24 annual reports, and accounts for the periods 1st May 2022 to 30th September 2023 and 1st October 2023 to 31st March 2024 (links to document)

Members to receive reports from the chair, Loretta Whetlor, and CEO, Ewan Jones.

  1. To approve the amended draft Articles of Association.

To support by special resolution the board of directors’ recommendation to render the articles gender neutral and to make the following amendments (link to amended Articles):

Original refChanges to original reference
Art 19(1)(a)The names of the areas have been updated.
Art 19(1)(b)The requirement to appoint an area chairperson has been deleted.
Art 19(1)(c)The numbering has been amended to 19(b)
The word “also” has been deleted, and the number of directors to be elected has been changed from two to three.
Art 19(2)Instructions relating to the appointment of directors at the first AGM have been deleted.
Art 19(3)The number for the article has been amended to 19 (2).
(b) the words “of a member council” have been added
(c) the word “member” has been added
Art 19 –A new Art 19 (3) has been inserted to state the consequences to a director if a relevant member council/ parish meeting ceases to be in membership of the Association.
Art 19 (5)Instructions for retirement at the first AGM have been deleted
Art 19 (6)The number for the article has been amended to 19 (5)
The word “subsequent” has been deleted
Reference to Art.19(8) has been amended to Art.19(7)
Art 19 (6), (7), (8), (9)The numbering for the article paragraphs has been amended to (5), (6), (7), (8)

Sam Winter
Company Secretary, October 21st, 2024

PDF version of the AGM notice and agenda 

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